Approved accounting systems – Odoopilot is officially approved

The new accounting law places a number of significant requirements on companies, including:

• Digital recording and storage: All transactions and documents must be recorded digitally, and the documentation must be stored electronically for a minimum of five years.
• IT security: The system must comply with the highest security standards to protect sensitive data from unauthorized access.
• Automation of processes: The systems must support automation to minimize manual errors and optimize workflows.
• Securing audit trails: The system must be able to document all changes and transactions so that any audit can be carried out without difficulty.

These requirements are designed to create a more efficient and transparent accounting process, while reducing the risk of error and abuse.

Previously, companies could often choose to keep their books manually or using less advanced systems. With the new accounting law:

• Tightened requirements for digitalization: Previously, manual or semi-digital systems could be used. Now, full digitalization of all financial transactions is required.
• Higher requirements for IT security: There is now a greater focus on protecting data, and systems must be able to withstand modern cyber threats with advanced security measures.
• Improved audit trail: New requirements mean that it must be possible to track every single transaction in detail – a requirement that standard solutions often cannot meet without customization.

These changes mean that your current system, if not approved, will either need to be upgraded or replaced with a system that can meet the new requirements.

Digital accounting is about ensuring that all your transactions are recorded and stored digitally. This gives you:

• Efficiency: Automated processes reduce the need for manual entry and reduce the risk of errors.
• Security: With digital storage, your documents are protected from physical damage and loss.
• Easy access: You have easy access to all data, which makes it easier to comply with the requirements in the event of an audit.
• Compliance with legislation: By using an approved system like Odoopilot, you automatically meet all legal requirements, which reduces the administrative burden.

One of the most central elements of the new law is that all documents must be stored digitally and be easily accessible. This means:

• Long-term storage: All documents must be stored digitally for at least five years.
• Documentation requirements: The system must be able to document when and how documents are registered and changed.
• Audit & control: When auditing, all data must be easily accessible and changes must be traceable – with features like locked transactions, this is fulfilled in Odoopilot.

By choosing an approved system like Odoopilot that already meets these requirements, you avoid the cumbersome task of having to ensure compliance with all these details yourself.

When an accounting system is approved by the Danish Business Authority, it means that the system has undergone a thorough control process and meets all the legal requirements for digital accounting.

The approval process

• Strict evaluation: The system is assessed based on the requirements for digital registration, storage, IT security and automation.
• Ongoing control: Approved systems are checked on an ongoing basis, so you can be sure that the system always meets the applicable requirements.
• Documented safety: By using an approved system, you avoid having to document compliance at each audit – that is the system's responsibility.

By choosing an approved accounting system like Odoopilot, you get a system that has already been thoroughly tested and approved, which therefore removes the uncertainty about compliance with the Accounting Act:

• Legal assurance: You do not need to document compliance with legal requirements yourself, as the system is approved.
• Efficiency & automation: Approved systems often offer advanced features that automate many of the administrative processes, saving you time and reducing the risk of errors.
• Focus on the core business: With a system that is approved, you can focus on your business, instead of worrying about complex legal requirements and audit issues.